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Category Archives: Paperwork

I spent the weekend just gone in Birmingham at the 2016 Society for Editors and Proofreaders (SfEP) conference – my fourth. There were over 30 hours of excellent CPD and networking opportunities, and I’ve emerged re-invigorated and with plenty of new ideas for my business and personal development, if a little brain-weary:

This year I was also asked to be a speed mentor, and I spent a stimulating hour chatting to three other SfEP members about their professional goals and helping them with sticking points and hurdles. And it was fabulous to catch up with old friends, meet new ones, and put faces to names and Twitter handles.

Sessions

I always enjoy how the SfEP conference blends opportunities for reflection – on what it is to be an editor and on editorial practice – with more direct and specific chunks of learning.… read the rest >>

Posted in Editing, Getting work, Paperwork, Professional development, Project management, Proofreading, Training | Tagged , , , , , , , , , , , | 5 Comments

TypesettingCopy-editors and proofreaders rarely get any direct contact with or feedback from typesetters. As such, we can never quite be sure whether our markup and working practices are helpful and sufficient or whether we’re causing confusion and wasted time. Developments in technology – for example, the use of styles in Word and the use of Acrobat’s built-in markup tools – have led to further options and possibilities, with the result that there is no single ‘right’ way of marking up text.

As a project manager, I am lucky to be in the middle of this process, so I have an insight into what works (i.e., what causes a project to progress smoothly) and what doesn’t (i.e., what causes errors, delays and even additional costs).

I’m delighted, too, to be able to welcome the voices of the major India-based typesetters Aptara and SPi to this post. These typesetters handle hundreds of titles per week for many of the world’s major publishers, so they work with mark-up from huge numbers of copy-editors and proofreaders.… read the rest >>

Posted in Client relations, Editing, Paperwork, Project management, Proofreading, Uncategorized | Tagged , , , , , , , | 7 Comments

Combo BoxesI am a huge advocate of comprehensive and well-organised style sheets. When copy-editing and proofreading, they help me to clearly summarise the style decisions I’ve made and communicate them to my client. And, in my project management work, they are indispensable tools for corralling copy-editors on multi-editor projects and for keeping styles consistent throughout copy-editing, typesetting, proofreading, collating and indexing. I’ve previously written about how editors should never fail to provide a proper style sheet (see point 4).

I’ve recently been experimenting with a new technique in my own style sheets: the use of the combo box (also known as a dropdown list). These allow inputting of a set of pre-defined options, one of which is later chosen by clicking on the list and selecting an item.

Why?

So how can combo boxes be used in style sheets? Well, I find that the process of compiling a style sheet can be quite time consuming.… read the rest >>

Posted in Editing, Paperwork, Popular posts, Professional development, Project management, Proofreading | Tagged , , , , , , , , | 6 Comments

PerfectIn a recent post I said that copy-editors and proofreaders should always ask, ask, ask if they find their client’s instructions unclear or aren’t sure what’s wanted. In this impromptu post I’d like to expand on that a little.

When editorial project managers (PMs) write briefs, they try to make them perfect. They really do. They endeavour to make them complete, unambiguous and as concise as possible.

But the reality is that they will make mistakes. Especially with more complex, bespoke books.

I recently wrote a detailed twenty-one-page brief for the copy-editors of an encyclopaedia. I started the brief almost from scratch as I was in the midst of a major overhaul of my paperwork, and inevitably the brief contained some inconsistencies, typos and ambiguities. It would be crazy if it hadn’t; after all, the very premise we editors and proofreaders build our livelihoods on is that no human being – whether publisher, author or indeed professional copy-editor or proofreader – is capable of editing their own work with a clear eye.… read the rest >>

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