In the editorial world, it’s generally thought that the person who copy-edited a text shouldn’t also be the person to proofread it.

This is a sound rule to follow wherever possible: a proofreader is often referred to as a ‘fresh pair of eyes’, and this freshness can be invaluable. In the same way that an author can become blind to the errors in their own work through overfamiliarity, a copy-editor tends to lose that ‘edge’ that comes with seeing a text anew.…

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At some point (hopefully very rarely), every proofreader and copy-editor will find themselves working on a project where it seems that somebody, somewhere, at some point, dropped the ball in a big way.

As a copy-editor, you might discover that the developmental editor seems to have let through major inconsistencies and that swathes of detail are missing.

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When editorial project managers expect too much

I recently received a thought-provoking comment from a fellow freelance editorial professional who has been working alongside me on a project I’ve been managing. The projects I manage are typically very large (hundreds of thousands or even millions of words), and there are inevitably hiccups that arise and have to be resolved. So I found it interesting when the other editor commented that I am more understanding than some other project managers about these kinds of hiccups.…

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The basics of proofreading are easy, right? You read through the text and mark errors to be corrected. Simple. But of course, as any competent proofreader at any level of experience knows, that’s not the whole story. A proofreader has to carry out numerous tasks to do with technical aspects, style and sense – not just spot where a crucial name is misspelled.…

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Hazel Bird, Wordstitch Editorial, copy-editor and project manager

Whether it’s done accidentally, unthinkingly or with malice aforethought, plagiarism is a perennial problem in publishing. Sometimes it might result from an author’s genuine ignorance of the rules and conventions surrounding the reproduction of others’ work; sometimes it might be a shortcut (for example, if an author is commissioned to write in a language other than their own and struggles to formulate their own words); and sometimes it is simply the deliberate theft of another author’s words.…

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Colourful paperclips with cheerful expressions

I spent the weekend just gone in Birmingham at the 2016 Society for Editors and Proofreaders (SfEP) conference – my fourth. There were over 30 hours of excellent CPD and networking opportunities, and I’ve emerged re-invigorated and with plenty of new ideas for my business and personal development, if a little brain-weary:

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Typesetting
Typesetting

Copy-editors and proofreaders rarely get any direct contact with or feedback from typesetters. As such, we can never quite be sure whether our markup and working practices are helpful and sufficient or whether we’re causing confusion and wasted time. Developments in technology – for example, the use of styles in Word and the use of Acrobat’s built-in markup tools – have led to further options and possibilities, with the result that there is no single ‘right’ way of marking up text.…

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Combo Boxes

I am a huge advocate of comprehensive and well-organised editorial style sheets. When copy-editing and proofreading, they help me to clearly summarise the style decisions I’ve made and communicate them to my client. And, in my project management work, they are indispensable tools for corralling copy-editors on multi-editor projects and for keeping styles consistent throughout copy-editing, typesetting, proofreading, collating and indexing.…

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I recently edited an academic book on Nazi Germany and, as is standard copy-editing practice, checked the spelling and diacritics of all proper nouns and non-English words: the Polish ‘L’ character with a stroke; the triple-consonant ‘sch’ in Mischlinge; the umlaut in Röhm. I’ve found that, with experience, copy-editing functions like this have become almost automatic.…

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